With the introduction of Instant Search, you can find messages in seconds when you need them. Many people file messages to specific folders because they think it’s easier to find the messages, and with the old Outlook search, this was true. If you file a message in the wrong folder, it’s harder to find it. It takes a lot of time to create folders and file the mail. Since the very first Outlook, it has been used like a file cabinet – with the pretty manila folder icons, it seems logical to file mail like you would file papers, one folder for each sender, but it’s not necessarily the most productive method. How do I make the rules run on a different folder? After I move the mail to the Read folder, I want Outlook to automatically move the mail to other folders, like how the rules move the mail as it arrives. As I open a mail I will decide to keep or delete – mail I want to keep will go to the "Read Mail" folder and the rest to Deleted Items. I spend too much time sorting mail in the inbox therefore and would like to have a folder called "Read Mail". I know that Outlook has the ability to automatically move email to specific folders as it arrives.
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